Data Privacy Policy

update: Jan 2022

Lillian Spibey Photography Data Privacy Policy / Transparency Notice

Who is responsible for the data?

Lillian Spibey Photography is responsible for the data collected

The data we collect about you

We collect data from you when you make a purchase, request information, subscribe, participate in a survey, post a question or answer, upload content or otherwise actively send us data on our Site. This may include, but is not limited to, first and last name, email address, telephone number (including mobile phone number), street address, gender, and any other data included in a submitted profile or resume.

Retention of your data

Where you are a registered user of the Site through booking a course, we retain Your Data for as long as you remain an active user of Lillian Spibey Photography. Where there has not been any activity on your account for three years we will contact you to check you still wish to retain your account with us. Where you decide to cancel your account or we do not hear further from you, your account will be de-activated and Your Data will be deleted. Where you have subscribed to receive marketing correspondence from us we will keep your personal data for marketing purposes whilst your account remains active and for the period of time referred to above. This is subject to exercising your right to unsubscribe from receiving such correspondence at any time.

What we do with your data.

We use your personal data to:

• Provide our services, products and features to you – primarily to provide photographic services and photography tuition.
• To measure and improve those services, products.
• To protect our users and provide them with customer support.
• To inform users of future courses, photography tips, other services and products
• When you give contact information (such as your name and email address) and other forms of Personal and Non-Personal Data, you agree that Lillian Spibey Photography may, as part of its services to you, communicate with you, through means such as email, telephone (including mobile phone), or postal mail.
• We share your data solely with our sister company Sharp Shots Photo Club. Solely for informing you about Sharp Shots Photography tips, Sharp Shots events, competitions and future courses.

Legal basis of collection

Performance of a Contract/Service

• Most of the Personal Data processed by Lillian Spibey Photography is necessary for the performance of our agreement with you, or conditional information required prior to entering into the agreement, such as age and contact information

Legitimate Interest

• Such legitimate interests will include where Lillian Spibey Photography sends you marketing about products and services, where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf, or where such processing is strictly necessary for fraud detection and prevention. Lillian Spibey Photography will only rely on such a grounds where an assessment has been performed balancing the interests and rights involved and the necessity of the processing in order to provide our services, products and features to you.

Consent

• In certain situations, Lillian Spibey Photography relies on your consent in order to process your Personal Data. Where Lillian Spibey Photography requires your consent in order to collect and process certain Personal Data, we seek your consent at the time of provision, and such processing will only be performed where consent is secured.

Requesting access to the data and deletion

Lillian Spibey Photography subscribers are able to edit, update and unsubscribe their Personal Data held by Convertkit for Sharp Shots, and if you have any queries or complaints we encourage you to contact us at lillian@lillianspibeyphotography.com .

Alternatively, and if you have given personal data at point of booking a course you may make a formal request to have Lillian Spibey Photography rectify any inaccurate Personal Data on your behalf by sending an email to lillian@lillianspibeyphotography.com . Your email should also attach a copy of your passport or national identity card (for identity verification purposes).

Security of your data

Lillian Spibey Photography Stores personal data on:

• MS Excel spreadsheet database based on Dropbox Cloud storage
  • MS Excel spreadsheet is password protected
• • Dropbox password protected
  • All devices with access to Dropbox and relevant files are password protected.
• Convertkit
  • Lillian Spibey Photography stores all collated personal data on Convertkit.
• Photographs
  • Photographs are stored on password protected external hardrives.
• Please also be aware that Convertkit and Dropbox provide hosting, data storage and other services pursuant to standard terms and conditions that may be non-negotiable; these service providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies
• Lillian Spibey Photography seeks to use reasonable security measures to help protect against the loss, misuse and alteration of the Personal Data under Lillian Spibey Photography control. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. In addition, please note that emails, messages sent via your web browser, and other similar means of communication with other users, are not encrypted. Therefore, while we strive to protect your information, we cannot guarantee its security.

Sharing of your personal data

Lillian Spibey Photography does not currently share any Personal data with any third party apart from Sharp Shots Photo Club as stated above.

Sharp Shots Photo club does not share data with any third party.

Photographs of students

Photography of students (identifiable individuals)

• Lillian Spibey asks for explicit consent to use photographs for marketing media where:
  • Photographs are taken by another student or by a representative of Lillian Spibey Photography of a single individual, or a small group of individuals (groups that are immediately identifiable), where individuals are the main subject of the photograph. Lillian Spibey Photography will contact the individual/individuals for consent prior to using the photography in any media such as, but not limited to website, social media, exhibitions.
  • Consent can be withdrawn at any time by informing Lillian Spibey Photography in writing to our registered office, or via email : lillian@lillianspibeyphotography.com .

Cookies

Please see our cookie policy

Policy updates

Please review the “Last Updated” legend at the top of this page to determine when this Privacy Policy was last amended. Any changes to this Privacy Policy will become effective on the “Last Updated” date indicated above. By using the Site or providing information to us following such changes, you will have accepted the amended Privacy Policy. If Lillian Spibey Photography is going to use Personal Data collected through the Site in a manner materially different from that stated at the time of collection, then Lillian Spibey Photography will notify users via email and/or by posting a notice on Lillian Spibey Photography Site for 30 days prior to such use or by other means as required by law.

Who to contact?

Contact Lillian Spibey on email lillian@lillianspibeyphotography.com or by post to Lillian Spibey Photography, Brooklands End, Guildford Road, Westcott, Surrey, RH43LB

Last updated: 29/08/2018